Covid 19 H&S Guidance for WCC users
WOOLSTON COMMUNITY CENTRE Issue 4 28th September 2020
HEALTH & SAFETY GUIDANCE FOR USER GROUPS TO COMBAT COVID-19
The Community Centre is managed by a committee of volunteers appointed by Woolston Community Association. There are no full time/paid staff to be on hand to advise and monitor the behaviour of user groups who have been permitted to use the centre. A policy of self policing for user groups has therefore been adopted, the terms of which must be adhered to if future bookings are to be accepted.
All groups must carry out a risk assessment and/or prepare a plan of action for the proposed activity in advance of a booking. All documents to be presented to the committee for consideration.
The over-riding requirement is that anyone experiencing Covid-19 symptoms should not enter the building.
We ask everyone present in the centre to be patient, to think of others and to be responsible for their own actions. Unless otherwise notified to us, the group leader is deemed to be the person responsible for ensuring that their group strictly adheres to all of the procedures listed below. A member of the management team will be making occasional checks (we are not being nosy, it is our responsibility to keep the centre Covid secure).
1) Maintain contact details of all people attending each session of the group activity and keep those details for 21 days. If a Covid-19 infection arises, all members of the group must be notified, who should then take action to isolate in accordance with government guidelines..The centre management also need to be notified, so that appropriate cleaning measures can be carried out and Track and Trace actions can be initiated. (see item 10 for location of contact numbers).
2) Provide necessary supplies of hand and surface sanitising equipment for the group to use during their activity. Hands must be sanitised before entering the building (there is a hand sanitising station in the main entrance lobby).
3) Movement and touching surfaces around the building must be kept to a minimum and the one way system must be adhered to. All surfaces touched must be regularly sanitised during hire and at the end of a session. Particular attention must be paid to surfaces in the toilets, including washbasins, taps, toilet flush, door handles etc, which must be sanitised after each use and at the end of a session.
4) Observe social distancing within your group, in accordance with current government guidelines. In addition, from 8th August 2020, the government has made it mandatory to wear masks in community centres. Exceptions to this requirement are as designated by the government.
5) All users should be aware that other groups may be active in the building and social distancing must be applied when entering or leaving the building, and in all circulation areas.
6) Daytime users should particularly be aware that Southampton Day Services are in operation on every weekday, in the meeting rooms immediately off the foyer.
The SDS office staff must be made aware that you are about to enter the building, so that social distancing can be observed at all times. You may be directed to use an alternative means of access and exit.
7) Do not use upholstered chairs in your activity (they are harder to clean), unless there is no other option available.
8) Windows, entrance doors and fire exit doors must be opened during the activity to aid ventilation and air circulation. This is not necessary in David Tyrie hall or in the Longmore and Silvermere rooms, as they are served by air exchange units. Windows can be left open for the management team to deal with, but all doors should be closed as you leave
9) In the event of a person in the building displaying suspected Covid 19 symptoms, they must be removed to the designated isolation room (the Dennis Burns room) to await transport. Where at all possible, only the person displaying symptoms should remain within the isolation room. PPE equipment (supplied by the hirer) must be worn by any person attending to the patient.
10) If further advice is needed, please contact Ann Lowe or Barry Wake, whose landline numbers and mobile phone numbers are displayed on the front entrance door.
Signed……………………………………. On behalf of (group name)…………………………………….
Print name………………………………. Date…………………………..